Omnifocus inbox8/3/2023 ![]() Perhaps Omni's most popular product is OmniFocus – a rich suite of task manager applications for macOS, iOS, iPadOS and web. It's the classic "Adobe" issue: Never remove, only add. This means any significant changes that Omni makes risk alienating those users – who trust and demand the most from these tools. And when you consider that many of their products are pro-grade, best-of-class examples in each of their categories, you end up with not just passionate users, but demanding ones. Omni's focus on products and platforms for which they clearly have a passion in turn engenders a lot of the same passion and love from their userbase. I made a task from an email in the inbox, archived the email, and the link still worked, even in a different browser).Ī Generalized OmniFocus Bookmarklet With Support for GMail :: think differently big.There are few developers that have as rich of a history as The Omni Group with a product line that can trace its roots back to the earliest days of Mac OS X, Rhapsody, and even NeXTSTEP. A few quick tests show that it seems to maintain its link to the email thread even if the email is moved (i.e. Calling the bookmarklet while viewing an email in Gmail puts the subject as the task name and includes a link to the email thread in the task note. It makes some minor adjustments to the stock OF bookmarklet that give it much better Gmail integration. The stimulus for this post comes from finding this great Chrome to OmniFocus bookmarklet by Alex Popescu. For this reason, and because having a unified inbox is so central to my workflow, sometimes it’s best to just make an OmniFocus task for an email. One of the few problems I’ve had with this setup is I haven’t yet found a satisfactory way to add a “due date” to emails in my “Action” label (Google Tasks may be a good way to do this, but I haven’t paid much attention to it). And trust me, I unsubscribe from nearly everything newsletters and site updates are interesting but, whereas email is for personal communication. By leaving those annoying emails in my inbox until I get to my computer, I give myself a fair shot at reducing my long-term email overload by preventing those types of emails in the future. ![]() If there is no unsubscribe action (often a school-based listserve), I have a Gmail filter that automatically marks as read, archives, and adds a label called “blind,” so I add “from: to: ” to that filter. ![]() Frequently, I do this with newsletters that have an unsubscribe option that doesn’t have great mobile access. This works well because it simultaneously removes it from my inbox, making it out-of-my-face on my mobile device, by in-my-face when I’m back at home base and can do something about it.Īlso, because I label and archive everything that is no longer immediately relevant, when I get home, I can safely assume that anything in my inbox needs some kind of action. Alternatively, if I know it needs to go into my “Action” or “Waiting” label, I move it there using the little icon that looks like a folder with a down arrow. If there is further “stuff to be done,” I just leave it in the inbox (marked as read). ![]() When I get a new email, most stuff I can simply archive after I’ve skimmed it (by default Gmail “archives” when you click “delete” if you’re on Exchange). I process email on my iPhone throughout the day, using the stock Mail.app on the iPhone. With Priority Inbox, the label keeps the email visible when I’m at my computer, but keeping it out of the “inbox” keeps it from clogging up my “All Inboxes” view on my iPhone. Once I label a message “Action,” I also archive it. A big part of this is how easy it is to integrate mobile access into this workflow. Overall, I have a successful email workflow and get to “Inbox Zero” every day. Once you’ve turned them on in settings, just type a ? at any time to get a cheat-sheet. from “Action” to “Waiting” after I’ve composed a reply that needs a response). Gmail’s excellent keyboard shortcuts make shuffling emails around a breeze (e.g.
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